Compare bids against one scope of work
Bid leveling puts proposals side by side against the same scope so the estimating team can see inclusions, exclusions, and pricing gaps. Procore’s bid form documentation shows how to standardize line items. Its bid leveling documentation describes comparing bids line by line against a benchmark.
Download the editable Excel bid leveling template. Use it to compare the cost to cover a common scope and keep the original bid amounts visible.
Set up the comparison
- Identify the bid package, scope revision, and applicable addenda. Give each bidder the same line items to confirm.
- Record the quoted base bid, inclusions, exclusions, and qualifications. Check whether taxes, testing, disposal, and closeout are priced on a consistent basis where applicable.
- Request written clarification where the scope is uncertain. Record the source of any estimated scope-gap cost, such as a separate quote. Keep that amount in the adjustment row and preserve the bidder’s original proposal.
- Review schedule, scope responsibilities, and commercial terms alongside the comparable cost before selecting a subcontractor.
Worked example: flooring subcontract bids
These illustrative USD figures assume a common flooring package. The exercise assumes confirmed exclusions and comparable pricing terms. The adjustment amounts are assumed costs to cover the gaps.
| Item | Bid A | Bid B | Bid C |
|---|---|---|---|
| Base bid | $18,500 | $20,600 | $21,800 |
| Subfloor preparation | +$2,400 | Included | Included |
| Disposal | +$1,100 | +$800 | Included |
| Comparable cost | $22,000 | $21,400 | $21,800 |
Bid A has the lowest base price. Bid B has the lowest comparable cost after the assumed scope adjustments. The $21,400 figure combines Bid B’s original $20,600 with $800 of disposal coverage. It is an internal estimating figure. Confirm which party will perform and price the work before award.
In the workbook, enter zero for a confirmed inclusion and leave an unresolved adjustment blank. The comparable cost stays blank until the base bid and both adjustments are numeric. Replace the sample scopes with those of your own package. For more estimating terms, see the construction estimating glossary.